Video conferencing is a fantastic tool that empowers face-to-face, constant communications between individuals worldwide. For example, a business executive in Boston can hold a virtual meeting with his colleague working in another country. A sales manager can exhibit another product to salespeople spread out the nation over. Alternatively, on the other hand, military authorities in the Pentagon can send new orders to fighters in the field.
The pandemic’s arrival made people practice social distancing and work from home instead of the office. In this work-from-home situation, video conferencing has become very important for face-to-face interaction. Apart from official virtual meetings, personal virtual conferences took place on a large scale on the arrival of the pandemic. So, it could be said that video conferencing has become the eBay alternative to real-life meetings. But this rapid adoption of virtual meetings generates a need for secure video conferencing software as the security issues are always falling by the wayside.
Secure Video Conferencing Software for Your Team
Security is significant to video conferencing. During a video calling, confidential data and information traversed across internal and external networks, and it is tricky to protect it from the eyes of hackers or accounts of the military, the enemy. If an organization is hacked, the video-meeting transfer turns into the hacker’s hidden surveillance camera, recording, and communicating corporate secrets and top-secret intelligence. So, it is highly mandatory to secure video conferencing software. Let’s start by defining some basic concepts related to video-conferencing security.
Focus on Privacy Policies
With the new flood of new video conferencing clients, privacy policies have been set under a microscope. WIRED indicates that some internet conferencing tools must update their privacy policies to reflect client data collection and meeting content for advertising or other marketing efforts. Another privacy concern was brought to light by a video conferencing tool’s attention-tracking feature. This alerts the virtual meeting host when a participant hasn’t had the meeting window in their device’s frontal area for 30 seconds, making clients feel that their security has been compromised. (https://www.wired.com/story/zoom-backlash-zero-days/)
Data storage, Data Radiation & Data Transmission
Video meetings are frequently archived for later use. Since the information discussed in these video conferences could be delicate, data storage should be secure and isolated from any remaining networks. Utilizing standard computers and hard drives to store video-conferencing information is not advisable since these machines are the most powerless to interruption, either from internal or external sources.
Many organizations use subscription video-conferencing services that store all video-conferencing information in unique, secured, off-site facilities. Access to the data is protected by 24-hour surveillance, key cards, and biometric scanners.
Data transmission is the most vulnerable area of video-conferencing security. It generates a need for secure video conferencing software since the data should go over numerous public and private networks to reach its objective. Therefore, encryption and network security are the keys to safeguarding data transmission during a video meeting.
Another video conferencing security concern is something many refer to as data radiation. All electronic devices emit a specific amount of radiation that hackers can catch. For instance, a copper telephone line link can act as an antenna, broadcasting data to the individuals who know how to translate it.
Do proper Research
There are a lot of video conferencing tools available on the internet. But to get a secure video conferencing software, follow these parameters: Before downloading the first, you see, investigate as needed and check for possible security vulnerabilities around the tools. Does the video conference mean you’re thinking about utilizing end-to-end encryption? This guarantees that prominent conferencing members can decode certain conferencing content. Moreover, make sure to peruse the privacy policies recorded by the secure video conferencing software to find the one that is the most solid and meets your requirements.
Make your Meeting Password Protected
To ensure that only invited participants can get to your conference, ensure they are password protected. For excellent security and secure video conferencing software, activate passwords for new conferencing, instant meetings, individual meetings, and individuals joining by telephone.
Dialing from the CODEC Menu Using an Optical Dial Isolator
For practical reasons, it is faster and simpler to start and dial secure and unstable calls from the video conferencing CODEC’s on-screen menu instead of revamping the IMUX.
The issue is that the copper wire utilized in the dialing line produces information radiation levels that don’t conform to the Tempest security standards. With the proper equipment, in any case, it’s feasible to take out the data radiation issue without disposing of the dialing line by and large.
This piece of equipment is called an optical dial isolator. Rather than sending data over a copper wire, the visual dial isolator utilizes fiber-optic links that convert data into optical light streams that transmit no data radiation. The isolator should be introduced between the CODEC and the IMUX on the dialing line.
An optical dial isolator makes it simple for associations like the public or military to easily switch between unstable and secure calls from the CODEC’s on-screen menu. Moreover, with encryption enclosed on the video/sound/data line, the video conferencing setup is now totally secure.
Conclusion
Video conferencing has made a thriving place in the virtual world, especially during the pandemic. The need for a secure video conferencing tool was seen suddenly at that time. This sudden need and traffic raise made video conferencing platforms develop more security features.
HCL Sametime is one of the most renowned and secure video conferencing software that ensures your privacy is protected with meeting modes, member management and end-to-end encryption. From an enhanced user and moderator experience to industry-tested technology, HCL Sametime Premium is our best version yet – modern and always with low TCO.
